E-mail

View e-mails

On the EMAIL tab each user in your program will see all the emails sent to them from the ACOTE or from others staff in the Inbox.  Also each will also have received some of these ACOTE emails in the email account listed in their user profile..

Emails in the Inbox may be moved to other folders you can create here..

NOTE: Use the navigation list on the left side of the page to move from folder to folder: default folders are Inbox, Drafts, and Sent. When you click the EMAIL tab, you will be placed in your Inbox.

You cannot respond to an email sent by SYSTEM EMAIL nor delete them, however, you can create folders to organize and store these emails.

Create a folder

• Click Manage your folders at the bottom of the left navigation bar.
• Type the folder name in the space provided under "Create a new folder."
• Click the Create new folder button.

Move e-mails to folders (from Inbox only)

1. Go to your Inbox.

2. In the e-mails list, click the check box (far left column) for the e-mail you want to move.

3. Use the drop-down menu at the bottom of the e-mail list to select a destination.

4. Click the Move button.

RULE TO REMEMBER: You can delete drafts and empty folders, but you cannot delete previously exchanged e-mails, because the latter are a permanent part of your accreditation record.

Write an e-mail

• Click Compose e-mail button..
• Type a subject (this is required).
• Either type an email address or click the To button and select a user from the drop down or click the Show Contacts button and make a selection by clicking in the box to the left of the name. Repeat to select subsequent names.
• Write your message in the body of the email..
• Click the Send e-mail button.

Write a draft

• Follow the directions above.
• Click the Save a draft button.
• The draft will be saved in the Drafts folder.

Retrieve, revise & send a draft or retrieve & delete

• Click Drafts on the left navigation list.
• Scroll down to the draft you want to retrieve.
• Click on the title to open the draft.
• Make any revisions.
• Click the Save a draft, Send e-mail, or Delete this draft button.

Delete folders

You can delete only the empty folders you have created. Because e-mails cannot be deleted, you must move them out of any folders you want to delete.

• Click Manage your folders at the bottom of the left navigation list.
• Select the folder you want to delete from the drop-down menu under "Delete a folder."
• Move all messages from this folder to another.
• Click the Delete & Move button.